Retail Administration Assistant

Together, we can do great things

We shape leading experiences across office, retail, logistics and student accommodation.

We’re one of Australia’s largest property groups, managing $35 billion worth of assets across the country.

Our sustainable returns from investments come from focusing on what matters most to customers — a great experience and doing good. Every day, our people are driving positive impact for people, place and planet. They’re inquisitive, pioneering industry firsts and pushing new ideas to deliver exceptional outcomes.

This passion and expertise creates an employee experience that puts wellbeing, flexibility and opportunity first.

Come join us.

The role

We  are looking for a Retail Administration Assistant join the team at Karrinyup and assist the Centre General Manager and Retail Team with administration of the retail lease requirements for the Shopping Centre.

The Retail Administration Assistant is responsible for coordinating tasks and providing effective support for the Asset Leadership Team.

What you will be doing

• Assisting in the quarterly preparation of Gross Occupancy Cost (GOC) abatement calculations by entering data related to rent, outgoings, and audited sales.
• Liaising with retailers to seek agreement to calculations and subsequent reconciliations.
• Assisting with managing accruals and forecasts for abatements.
• Working closely with the Centre management team to create positive experiences for our customers every day - through meticulous entry of operational tasks into systems; maintaining a daily log and conducting a weekly full site inspection walk.
• Assisting with retailer onboarding documentation and onboarding of new merchants into Karrinyup.
• Acting as the key administrator for Centre SharePoint files, ensuring the folder structure in SharePoint is well-organized and maintained and offering support to team members as required.
• Performing general administration tasks as delegated by the Centre General Manager and Centre Manager.
• Participating in Centre Risk Management activities as required.
• Collating Monthly Retailer Communications (for the Newsletter).
• Supporting retailer events including briefing sessions, emergency training, town halls by coordinating bookings, catering, and drafting agendas.

What makes you stand out

Your prior experience in a Coordination or Lease Administration role, within a commercial or Retail environment would be highly regarded combined with well-honed problem solving skills and a high level of initiative. 

Your excellent attention to detail, coupled with an ability to manage multiple projects and tasks and to build effective working relationships will help you succeed in this role. 

You will also need exceptional communication skills and have strong skills across the MS Office suite Adobe Acrobat and exposure to other software such as  Anaplan and Salesforce would be an advantage. 

This role would suit a service focused and flexible individual, who is solution oriented and wishes to grow their career within a leading property management company. 

What makes us stand out

We value our people

• Enjoy flexible working arrangements and generous leave options.
• Experience market-leading parental leave benefits including 22 weeks paid leave for either carer and childcare allowance once you return to work.
• Embrace diverse and challenging career opportunities, supported by our dedicated Learning & Development Team committed to your growth.
• Engage in comprehensive Wellbeing programs and benefit from market-leading policies and support tailored to diverse needs.
• Be recognised by peers through nomination awards and take part in our generous Employee Referral Program.

We know the power of a great experience

• Ranked 5th in the 2024 Gender Equality Global Report released by Equileap.
• Achieved number 2 real estate company in S&P Global Sustainability Assessment.
• Earned a silver ranking in Australian Workplace Equality Index (AWEI) for LGBTQIA+ inclusion.
• Awarded our fourth consecutive Employer of Choice for Gender Equality citation from the Workplace Gender Equality Agency (WGEA) in 2023 - 2025.
• Accredited Family Inclusive Workplace™.
• Committed to our second Stretch Reconciliation Action Plan (RAP).

Everyone counts

GPT offers an inclusive workplace culture and embraces people with diverse perspectives, skills and backgrounds. We welcome applications from First Nations candidates, members of the LGBTQIA+ community, people living with disability and people of diverse ages, cultures and backgrounds. 

Let’s get started

If this role sounds like you, we want to hear from you. Go for it!

Click on “Apply” to submit your application and Mandy from the Talent Acquisition Team will be in touch.