Retail Administration Assistant

Together, we can do great things.

We shape leading experiences across office, retail, logistics and student accommodation.

We’re one of Australia’s largest property groups, managing $35 billion worth of assets across the country.

Our sustainable returns from investments come from focusing on what matters most to customers — a great experience and doing good. Every day, our people are driving positive impact for people, place and planet. They’re inquisitive, pioneering industry firsts and pushing new ideas to deliver exceptional outcomes.

This passion and expertise creates an employee experience that puts wellbeing, flexibility and opportunity first.

Come join us.

The role

We are looking for a Retail Administration Assistant join the team at Karrinyup as part of a 12-month fixed-term contract to assist the Centre General Manager and Retail Team with the administration of the retail lease requirements for the Shopping Centre.

 What you will be doing

• Assisting in the quarterly preparation of Gross Occupancy Cost (GOC) abatement calculations by entering data related to rent, outgoings, and audited sales. As well as assisting with managing accruals and forecasts for abatements.
• Working closely with the Centre management team to create positive experiences for our customers every day - through meticulous entry of operational tasks into ARC; maintaining a daily log, and conducting a weekly full site inspection walk.
• Liaising with and working together with our retailers to seek alignment on calculations and subsequent reconciliations.
• Assisting with retailer onboarding documentation and onboarding of new merchants into Karrinyup Shopping Centre.
• Supporting retailer events including briefing sessions, emergency training, town halls by coordinating bookings, catering, and drafting agendas.
• Acting as the key administrator for Centre SharePoint files, ensuring the folder structure in SharePoint is well-organized and maintained.
• Performing general administration tasks as delegated by the Centre General Manager and team.

What makes you stand out

This role would suit a natural communicator with strong attention to detail and exceptional organisational and time-management skills with the well-honed ability to juggle multiple competing priorities whilst being able to work collaboratively.

You will have experience using the Microsoft Office suite, love embedding continuous improvement initiatives into your work and thrive on building effective working relationships across the business. You will also be solution oriented and aspiring to grow your career within a leading real estate investment management company.

Having extensive experience in a coordination or administration role, within a commercial or retail environment, would be highly regarded in addition to exposure to software’s such as Anaplan and Salesforce. 

What makes us stand out

We value our people

• Enjoy flexible working arrangements and generous leave options.
• Experience market-leading parental leave benefits including 22 weeks paid leave for either carer and childcare allowance once you return to work.
• Embrace diverse and challenging career opportunities, supported by our dedicated Learning & Development Team committed to your growth.
• Engage in comprehensive Wellbeing programs and benefit from market-leading policies and support tailored to diverse needs.
• Be recognised by peers through nomination awards and take part in our generous Employee Referral Program.

We know the power of a great experience

• Ranked 5th in the 2025 Gender Equality Global Report released by Equileap.
• Achieved number 2 real estate company in S&P Global Sustainability Assessment.
• Earned a silver ranking in Australian Workplace Equality Index (AWEI) for LGBTQIA+ inclusion.
• Awarded our fifth consecutive Employer of Choice for Gender Equality citation from the Workplace Gender Equality Agency (WGEA) in 2023-2025.
• Accredited Family Inclusive Workplace™.
• Committed to our second Stretch Reconciliation Action Plan (RAP).

Everyone counts

GPT offers an inclusive workplace culture and embraces people with diverse perspectives, skills and backgrounds. We welcome applications from First Nations candidates, members of the LGBTQIA+ community, people living with disability and people of diverse ages, cultures and backgrounds. 

Let’s get started

If this role sounds like you, we want to hear from you. Go for it!

Click on “Apply” to submit your application and Sinduja Naidu from the Talent Acquisition Team will be in touch.