Property Operations Assistant

Together, we can do great things.

We shape leading experiences across office, retail, logistics and student accommodation.

We’re one of Australia’s largest property groups, managing $35 billion worth of assets across the country.

Our sustainable returns from investments come from focusing on what matters most to customers — a great experience and doing good. Every day, our people are driving positive impact for people, place and planet. They’re inquisitive, pioneering industry firsts and pushing new ideas to deliver exceptional outcomes.

This passion and expertise creates an employee experience that puts wellbeing, flexibility and opportunity first.

Come join us.

The role 

We have a rare opportunity for a Property Operations Assistant to provide operational support to the Asset Management team, with the view to move into an Assistant Operations Manager role over time.

The Property Operations Assistant, in conjunction with their interstate counterparts, provides a cohesive, smooth and efficient management of operational support functions within the Office Operations team across a number of our Melbourne CBD assets.

The Property Operations Assistant is an extremely well organised, professional and self-motivated individual who is confident liaising at senior management level, flexible and approachable and can work both autonomously and as part of a team. The Property Operations Assistant may also provide physical asset support for annual leave coverage as required.

What you will be doing 

• Conducting accounts payable activities, raising purchase orders, processing invoices, requesting statements from contractors and tracking payments.
• Assisting with the ongoing management of scheduled work requests by following up any missing or delayed service reports or documentation from service providers that are inhibiting timely close out as well as completing and submitting vendor maintenance forms.
• Assisting the Operations team with ongoing management of the file structure to ensure portfolio wide consistency and ensuring filing of reports are consistent with requirements of set guidelines and sites are prepared for scheduled audits.
• Managing and co-ordinating key Operations Meetings, including booking of meetings rooms and administering minutes of meetings as required by the operational team.
• Developing high-quality presentations and draft reports, letters where required to assist Operational team.

What makes you stand out 

You would ideally be Tertiary or trades qualified, with relevant prior experience in a facilities role within a commercial asset and have strong relationship building skills. You will have a keen interest in property management, excellent attention to detail, organisation and prioritisation and a customer first approach.

This role would suit a solution focused, facilities professional looking to grow their career within a leading property company (landlord side).

What makes us stand out

We value our people

• Enjoy flexible working arrangements and generous leave options.
• Experience market-leading parental leave benefits including 22 weeks paid leave for either carer and childcare allowance once you return to work.
• Embrace diverse and challenging career opportunities, supported by our dedicated Learning & Development Team committed to your growth.
• Engage in comprehensive Wellbeing programs and benefit from market-leading policies and support tailored to diverse needs.
• Be recognised by peers through nomination awards and take part in our generous Employee Referral Program.

We know the power of a great experience

• Ranked 5th in the 2024 Gender Equality Global Report released by Equileap.
• Achieved number 2 real estate company in S&P Global Sustainability Assessment.
• Earned a silver ranking in Australian Workplace Equality Index (AWEI) for LGBTQIA+ inclusion.
• Awarded our fourth consecutive Employer of Choice for Gender Equality citation from the Workplace Gender Equality Agency (WGEA) in 2021-2023.
• Accredited Family Inclusive Workplace™.
• Committed to our second Stretch Reconciliation Action Plan (RAP).

Everyone counts

GPT offers an inclusive workplace culture and embraces people with diverse perspectives, skills and backgrounds. We welcome applications from First Nations candidates, members of the LGBTQIA+ community, people living with disability and people of diverse ages, cultures and backgrounds.

Let’s get started

If this role sounds like you, we want to hear from you.

Click on “Apply” to submit your application and Sherene Loh from the Talent Acquisition Team will be in touch.