Property Operations Assistant

Together, we can do great things

We shape leading experiences across office, retail, logistics and student accommodation.

We’re one of Australia’s largest property groups, managing $35 billion worth of assets across the country.

Our sustainable returns from investments come from focusing on what matters most to customers — a great experience and doing good. Every day, our people are driving positive impact for people, place and planet. They’re inquisitive, pioneering industry firsts and pushing new ideas to deliver exceptional outcomes.

This passion and expertise creates an employee experience that puts wellbeing, flexibility and opportunity first.

Come join us.

The role

As the Property Operations Assistant, you will play a key role in supporting the day-to-day operational and business activities across a portfolio of properties managed by our Logistics Asset Management team. This dynamic position provides exposure to both operational and property management functions, offering a broad and engaging scope of responsibilities.

You will act as a central liaison between tenants, contractors, and internal stakeholders, while assisting with lease administration, building operations, document preparation, and general office coordination. The role also involves managing invoices and budgets, maintaining accurate records in SharePoint, and ensuring the smooth flow of administrative processes.

We are seeking a highly organised, self-motivated individual with strong attention to detail and the ability to manage multiple priorities simultaneously. The successful candidate will be adaptable, proactive, and comfortable working both independently and collaboratively within a fast-paced environment.

What you will be doing

The principal tasks of the role include, but are not limited to:

• Coordinating customer and contractor meetings and manage tenant enquiries during team absences.
• Raising purchase orders, process and follow up invoices in iBuy, and support financial forecasting by entering data into Anaplan.
• Assisting in maintaining strong tenant relationships and support delivery of tenant communications such as building updates, warden training and crisis management.
• Providing documentation and log-sheet support for site emergency response activities.
• Collating valuation documents and support logistics lease administration to ensure accurate, up-to-date business information.
• Maintaining organised filing systems and ensure SharePoint folders follow proper document control and contain current operational information.
• Preparing high-quality presentations, reports, letters, agendas and minutes in line with GPT style guidelines.
• Coordinating mail-outs, couriers and other ad hoc tasks or projects to a high standard within required timeframes.

What makes you stand out

You bring excellent attention to detail, strong organisational skills and the ability to work to strict deadlines. You can confidently manage multiple stakeholders, projects and tasks while building effective relationships across the business. With strong written and verbal communication skills, you are able to prepare clear presentations and correspondence. You are proficient in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook. While tertiary qualifications or experience in property management are advantageous, they are not essential—you are driven, capable and ready to excel in the role.

What makes us stand out

We value our people

• Enjoy flexible working arrangements and generous leave options.
• Experience market-leading parental leave benefits including 22 weeks paid leave for either carer and childcare allowance once you return to work.
• Embrace diverse and challenging career opportunities, supported by our dedicated Learning & Development Team committed to your growth.
• Engage in comprehensive Wellbeing programs and benefit from market-leading policies and support tailored to diverse needs.
• Be recognised by peers through nomination awards and take part in our generous Employee Referral Program.

We know the power of a great experience

• Ranked 5th in the 2024 Gender Equality Global Report released by Equileap.
• Achieved number 2 real estate company in S&P Global Sustainability Assessment.
• Earned a gold ranking in Australian Workplace Equality Index (AWEI) for LGBTQIA+ inclusion.
• Awarded our fifth consecutive Employer of Choice for Gender Equality citation from the Workplace Gender Equality Agency (WGEA) in 2023-2025.
• Accredited Family Inclusive Workplace™.
• Committed to our second Stretch Reconciliation Action Plan (RAP).

Everyone counts

GPT offers an inclusive workplace culture and embraces people with diverse perspectives, skills and backgrounds. We welcome applications from First Nations candidates, members of the LGBTQIA+ community, people living with disability and people of diverse ages, cultures and backgrounds. 

Let’s get started

If this role sounds like you, we want to hear from you. Go for it!

Click on “Apply” to submit your application and Olivia from the Talent Acquisition Team will be in touch.