Executive Assistant

Together, we can do great things.

We shape leading experiences across office, retail, logistics and student accommodation.

We’re one of Australia’s largest property groups, managing $35 billion worth of assets across the country.

Our sustainable returns from investments come from focusing on what matters most to customers — a great experience and doing good. Every day, our people are driving positive impact for people, place and planet. They’re inquisitive, pioneering industry firsts and pushing new ideas to deliver exceptional outcomes.

This passion and expertise creates an employee experience that puts wellbeing, flexibility and opportunity first.

Come join us.

The role

An opportunity has arisen for an experienced Executive Assistant to provide comprehensive support to our Chief Investment Officer, with additional support to the Head of Research and Head of Capital Transactions, for a 12-month fixed-term parental leave cover.

This is a crucial role working in a fast-paced and dynamic environment where you will be supporting members of a high-performing team with your exceptional organisational, administrative and communication skills. You will be a highly resourceful, proactive and approachable professional with the ability to roll up their sleeves and make a difference. 

What you will be doing

• Providing high-level administrative support to the Chief Investment Officer (CIO) through managing day-to-day schedules, prioritising activities, and ensuring the executive’s time is effectively leveraged.
• Coordinating, scheduling, and managing complex calendars, ensuring seamless planning for internal and external meetings, conferences, and travel arrangements for the CIO and senior team members.
• Responsibility for the management and co-ordination of the Investment Committee and Valuation Committee including the preparation of agendas, distribution of materials, minutes, and action items. Facilitating the management, collation and submission of Board and Committee papers and presentations, adhering to GPT style guidelines and deadlines.
• Collaborating with and supporting the CIO team on all aspects of transaction activity.
• Supporting continuous improvement of administrative processes to enhance productivity and efficiency whilst maintaining accurate records and filing systems in SharePoint, handling confidential information with utmost care.
• Managing the expenses using Concur for the CIO and other senior CIO team members and processing purchase orders, new suppliers and Capex requests via GPT’s procurement and accounts payable system.
• Building effective relationships across the wider EA / PA community to facilitate smooth operations and ensure effective communication across the CIO division.

What makes you stand out

To be successful in this role, you will have proven experience as an Executive Assistant supporting C-suite or senior leadership within a corporate environment, ideally in funds management, finance, property or a similar industry. You have a knack for using software applications including advanced ability in Microsoft Office (Word, Excel, PowerPoint and Outlook) and love embedding continuous improvement initiatives in your work.

This role would suit a natural communicator, administrator, and problem solver with the well-honed ability to juggle multiple competing priorities who is seasoned at working collaboratively, confidentially and with discretion.

What makes us stand out

We value our people

• Enjoy flexible working arrangements and generous leave options.
• Experience market-leading parental leave benefits including 22 weeks paid leave for either carer and childcare allowance once you return to work.
• Embrace diverse and challenging career opportunities, supported by our dedicated Learning & Development Team committed to your growth.
• Engage in comprehensive Wellbeing programs and benefit from market-leading policies and support tailored to diverse needs.
• Be recognised by peers through nomination awards and take part in our generous Employee Referral Program.

We know the power of a great experience

• Ranked 5th in the 2024 Gender Equality Global Report released by Equileap.
• Achieved number 2 real estate company in S&P Global Sustainability Assessment.
• Earned a silver ranking in Australian Workplace Equality Index (AWEI) for LGBTQIA+ inclusion.
• Awarded our fifth consecutive Employer of Choice for Gender Equality citation from the Workplace Gender Equality Agency (WGEA) in 2023-2025.
• Accredited Family Inclusive Workplace™.
• Committed to our second Stretch Reconciliation Action Plan (RAP).

Everyone counts

GPT offers an inclusive workplace culture and embraces people with diverse perspectives, skills and backgrounds. We welcome applications from First Nations candidates, members of the LGBTQIA+ community, people living with disability and people of diverse ages, cultures and backgrounds. 

Let’s get started

If this role sounds like you, we want to hear from you. Go for it!

Click on “Apply” to submit your application and Sinduja Naidu from the Talent Acquisition Team will be in touch.