Executive Board Coordinator

Together, we can do great things.

 At GPT, we shape the places where people work, shop, live and connect. 

We’re one of Australia’s leading diversified real estate investment managers, with $39.8 billion in assets under management across office, retail, logistics and student living sectors.  

Our strategy focuses on delivering sustainable value by creating exceptional experiences for our customers, investors and communities. 

 
Across our portfolio and funds platform, our people are constantly looking for better ways to innovate, improve and deliver strong long-term outcomes. 

We believe progress comes from curiosity and collaboration. Our teams challenge convention, pioneer new ideas and work together to deliver industry leading outcomes. 

It’s the culture at GPT that creates an employee experience where wellbeing, development and opportunity come first. 

Come join us.

The role

 An exciting opportunity has arisen for an experienced Executive Board Coordinator to join our Governance team.

In this role, you will provide high-quality support to the Company Secretaries, GPT Group Board, GPT Funds Management Board, subsidiary boards and Board Committees, as well as executive support to the Chairman and Directors.

You will work closely with the Legal, Risk, Compliance and Governance team and collaborate across the broader business to ensure the smooth and effective delivery of governance and board processes.

What you will be doing 

• Coordinating Board and Committee meetings end-to-end, including agendas, papers, minutes, action tracking and forward planning calendars
• Supporting Company Secretaries during Board and Committee meetings and ensuring all governance processes are executed accurately and efficiently
• Preparing draft agendas, administrative papers, circular resolutions and maintaining corporate registers and governance records
• Providing Executive Assistant support to the Chairman and Directors, including diary, travel and expense management
• Managing Director onboarding and induction processes, including Non-Executive Directors
• Coordinating Board events, including dinners, asset tours and securityholder meetings
• Maintaining Diligent Entities and ensuring accurate and up-to-date company records, including ASIC filings
• Supporting statutory reporting processes and annual review requirements
• Assisting with share registry administration and fund-related governance activities
• Supporting compliance activities including attestation processes and audit documentation
• Managing governance intranet and SharePoint sites to ensure accessibility and effective document management
• Driving continuous improvement initiatives across systems, processes and governance practices

 What makes you stand out 

• Ideally you will have experience in Board or governance administrative role/s, ideally within an ASX-listed environment
• Experience supporting Company Secretariats, Boards or Committees
• Strong working knowledge of Diligent Boards/Entities (or similar systems) and ASIC reporting requirements
• Exceptional organisational skills with the ability to manage multiple priorities and deadlines
• High attention to detail and ability to work with accuracy in a fast-paced environment
• Strong communication and stakeholder management skills
• Demonstrated ability to handle confidential information with discretion and professionalism
• A proactive mindset with a willingness to ‘roll up your sleeves’ and contribute across the team

What makes us stand out

We value our people 

• Enjoy generous leave options.
• Experience market-leading parental leave benefits including 22 weeks paid leave for either carer and childcare allowance once you return to work.
• Embrace diverse and challenging career opportunities, supported by our dedicated Learning & Development Team committed to your growth.
• Engage in comprehensive Wellbeing programs and benefit from market-leading policies and support tailored to diverse needs.
• Be recognised by peers through nomination awards and take part in our generous Employee Referral Program.

We know the power of a great experience 

• Ranked 4th in the 2025 Gender Equality Global Report released by Equileap.
• Placed 1st of real estate investment trusts in the S&P Global Corporate Sustainability Assessment 2025 Yearbook.
• Earned a silver ranking in Australian Workplace Equality Index (AWEI) for LGBTQIA+ inclusion.
• Awarded our fifth consecutive Employer of Choice for Gender Equality citation from the Workplace Gender Equality Agency (WGEA) in 2023-2025.
• Accredited Family Inclusive Workplace™.
• Committed to our second Stretch Reconciliation Action Plan (RAP).

Everyone counts

 GPT offers an inclusive workplace culture and embraces people with diverse perspectives, skills and backgrounds. We welcome applications from First Nations candidates, members of the LGBTQIA+ community, people living with disability and people of diverse ages, cultures and backgrounds. 

Let’s get started

 If this role sounds like you, we want to hear from you. Go for it!

Click on “Apply” to submit your application and take the next step towards joining a supportive, growth focused team!