Lease Administration Manager

Together, we can do great things

We shape leading experiences across office, retail, logistics and student accommodation.

We’re one of Australia’s largest property groups, managing $35 billion worth of assets across the country.

Our sustainable returns from investments come from focusing on what matters most to customers — a great experience and doing good. Every day, our people are driving positive impact for people, place and planet. They’re inquisitive, pioneering industry firsts and pushing new ideas to deliver exceptional outcomes.

This passion and expertise creates an employee experience that puts wellbeing, flexibility and opportunity first.

Come join us.

The role

The Lease Administration Manager plays a key role in ensuring the accurate and timely management of lease data across the portfolio. This includes overseeing rent roll, lease agreements, tenant information, and all associated charges—ensuring records are maintained to a high standard within the lease management and billing system.

In this role, you will proactively manage critical lease milestones such as expiries, renewals, and market rent reviews, helping to support effective asset performance. You will also contribute to budgeting and forecasting processes through accurate data input and system support.

Working closely with on-site Office Property Management teams and reporting to the Team Leader, Lease Administration, this position is integral to delivering operational excellence and supporting informed decision-making across the business.

What you will be doing

Key Responsibilities:

• Manage accounts payable enquiries, follow up debtors in line with GPT policies, and raise purchase orders across operational, management, and capital expenditure.
• Support budgeting and forecasting processes through data input in Anaplan, working closely with the Commercial Manager, Operations Manager, and General Manager.

• Maintain accurate lease records in SAP RE-FX (via Salesforce) and oversee end-to-end lease administration, including document management, execution, filing, correspondence, and compliance with GPT policies.
• Coordinate lease processes with internal stakeholders to ensure all required documentation (e.g. executed leases, bank guarantees, insurance, fit-out completion) is in place prior to tenant occupancy.

• Manage annual outgoings processes, including budget issuance, rent roll updates, audited statements, and tenant communications, ensuring alignment with lease terms and key deadlines.
• Prepare and maintain monthly and quarterly reporting, support reconciliations across systems (SAP RE-FX, Salesforce, Anaplan), and assist with asset reporting, valuations, and audits.

What makes you stand out

We are seeking a detail-oriented professional with at least three years’ experience in lease administration, finance, or a similar administrative role. Tertiary qualifications in Business or Commerce are desirable but not essential. The ideal candidate will demonstrate strong communication skills, both written and verbal, with the ability to build effective relationships across all levels, including tenants, legal representatives, and internal stakeholders.

You will have a solid understanding of basic accounting principles, along with the ability to interpret and process data accurately with a high level of attention to detail. Strong organisational skills are essential, with the ability to manage multiple priorities, stay focused, and meet deadlines. Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook, is also required.

What makes us stand out

We value our people

• Enjoy flexible working arrangements and generous leave options.
• Experience market-leading parental leave benefits including 22 weeks paid leave for either carer and childcare allowance once you return to work.
• Embrace diverse and challenging career opportunities, supported by our dedicated Learning & Development Team committed to your growth.
• Engage in comprehensive Wellbeing programs and benefit from market-leading policies and support tailored to diverse needs.
• Be recognised by peers through nomination awards and take part in our generous Employee Referral Program.

We know the power of a great experience

• Ranked 4th in the 2024 Gender Equality Global Report released by Equileap.
• Achieved number 2 real estate company in S&P Global Sustainability Assessment.
• Earned a gold ranking in Australian Workplace Equality Index (AWEI) for LGBTQIA+ inclusion.
• Awarded our fifth consecutive Employer of Choice for Gender Equality citation from the Workplace Gender Equality Agency (WGEA) in 2023-2025.
• Accredited Family Inclusive Workplace™.
• Committed to our second Stretch Reconciliation Action Plan (RAP).

Everyone counts

GPT offers an inclusive workplace culture and embraces people with diverse perspectives, skills and backgrounds. We welcome applications from First Nations candidates, members of the LGBTQIA+ community, people living with disability and people of diverse ages, cultures and backgrounds. 

Let’s get started

If this role sounds like you, we want to hear from you. Go for it!

Click on “Apply” to submit your application and Olivia from the Talent Acquisition Team will be in touch.