Personal Assistant to Fund Manager GWSCF & Head of Development, Retail

Together, we can do great things

We shape leading experiences across office, retail, logistics and student accommodation.

We’re one of Australia’s largest property groups, managing $40 billion worth of assets across the country.

Our sustainable returns from investments come from focusing on what matters most to customers — a great experience and doing good. Every day, our people are driving positive impact for people, place and planet. They’re inquisitive, pioneering industry firsts and pushing new ideas to deliver exceptional outcomes.

This passion and expertise creates an employee experience that puts wellbeing, flexibility and opportunity first.

Come join us.

The role

Due to a recent promotion, we are currently seeking the services of a Personal Assistant to provide administrative support to two senior managers with day to day operations and provide limited support to both wider teams on a 6 month fixed-term contract basis.

This varied role includes inbox and diary management, travel bookings, expense processing, invoice & file management; coordination of project budgets, formatting of reports and presentations, dealing with key internal and external stakeholders as well as general office administration.

The Personal Assistant will be an approachable and polished individual who is highly organised and can multi-task. They must have a strong sense of team ethics, discretion, an eye for detail, be flexible to change and have the ability to work autonomously and cohesively as part of a team.

What you will be doing

• Efficiently managing multiple diaries and conflicting requests whilst maintaining accuracy and capturing requirements for meetings, conferences and travel plans and ensure these are fulfilled. As well as, managing arrangements for all meetings including venue selection, attendance, room set-up, AV requirements and catering and travel requirements for the team, if required.
• Formatting of presentations and documents in accordance with GPT style guidelines. This includes co-ordinating content from various internal contributors for numerous documents such as investor and strategy presentations as well as business plans and board papers.  You will be also required to assist with all aspects of Results reporting relating to the business units you are supporting
• Coordination of events, such as an investor tour of Highpoint Shopping Centre this year.
• Liaising with internal stakeholders and travel consultancy to ensure efficient coordination of routes, connections and times  in accordance with GPT Travel Policy.
• Raising purchase orders and invoices, ensuring statements are processed correctly and efficiently each month and Assist administratively with management of project costs.
• Managing a logical and efficient filing system for documents to ensure information is stored appropriately and easily accessible to relevant staff.

 What makes you stand out

You will need to have had several years’ experience as a Personal Assistant or in an administration focused role, preferably within professional services environment, coupled with excellent communications skills in both written and verbal form.

Your ability to effectively work autonomously, take ownership of and have the ability to prioritise multiple tasks and be able to liaise with senior stakeholders.

You will have sound skills SAP and SharePoint and event software as well as proficiency in the Microsoft Office suite.

This opportunity would suit a team player who is a highly organised, approachable and polished individual, with an eye for detail, who wants to build their skills within a leading property investment company.

What makes us stand out

We value our people

• Enjoy flexible working arrangements and generous leave options.
• Experience market-leading parental leave benefits including 22 weeks paid leave for either carer and childcare allowance once you return to work.
• Embrace diverse and challenging career opportunities, supported by our dedicated Learning & Development Team committed to your growth.
• Engage in comprehensive Wellbeing programs and benefit from market-leading policies and support tailored to diverse needs.
• Be recognised by peers through nomination awards and take part in our generous Employee Referral Program.

We know the power of a great experience

• Ranked 5th in the 2025 Gender Equality Global Report released by Equileap.
• Placed 1st of real estate investment trusts in the S&P Global Corporate Sustainability Assessment 2025 Yearbook.
• Earned a silver ranking in Australian Workplace Equality Index (AWEI) for LGBTQIA+ inclusion.
• Awarded our fifth consecutive Employer of Choice for Gender Equality citation from the Workplace Gender Equality Agency (WGEA) in 2023-2025.
• Accredited Family Inclusive Workplace™.
• Committed to our second Stretch Reconciliation Action Plan (RAP).

Everyone counts

GPT offers an inclusive workplace culture and embraces people with diverse perspectives, skills and backgrounds. We welcome applications from First Nations candidates, members of the LGBTQIA+ community, people living with disability and people of diverse ages, cultures and backgrounds. 

Let's get started

If this role sounds like you, we want to hear from you. Go for it!

Click on “Apply” to submit your application and Mandy from the Talent Acquisition Team will be in touch.